University of Minnesota
University of Minnesota: Department of Mechanical Engineering

ME Administrative Updates

December 21, 2011

New F&A (IDC) Rate:

The University recently completed the negotiation of a new four-year F&A ("indirect cost") Rate Agreement.  The new F&A rate for organized research (on campus) is now 52% on the MTDC base.  This is up 1% from 51%.  The Public Service/Other Sponsored Activities (on campus) rate is changing from 32% to 33%.  The DOD rate of 57% will remain the same.  PIs and their staff are encouraged to begin using the new rates in new and renewal proposals immediately.  However, all proposals submitted to SPA on or after January 15, 2012 must use the new rates.  The new rates are effective from FY2012 through FY 2015. 

New Policy:  Registering Your International Travel Plans:

As many of you know, there has been a change to the University Travel Policy, which now requires pre-travel registration of all staff/faculty international travel for University purposes.  The policy is available at:  Staff and faculty are required to register international travel as of January 1, 2012.

Please note that there is no travel approval process associated with this policy. 

The updated policy will make it easier and more efficient to provide travelers with helpful information prior to departure, and to provide travelers with prompt assistance overseas should circumstances demand it.  The Administrative Procedure for registering your international travel is located at:

Visit to register your travel. You will be prompted to log in using your x.500 and provide basic travel details including destination, dates, and emergency contact. 

October 25, 2011 - REMINDERS