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Mechanical Engineering Home >Services> Forms: Non Employee Reimbursement Form

Frequently Asked Questions

• Where are these forms located?

Forms are located outside ME 101 or at the link above.

• Why do I need to provide my Social Security number?

Your Social Security number is necessary to generate a check and will be deleted once your reimbursement is processed.

• What consitutes an expense justification?

Please include the following:

1. A general description or the name of the project. For example, heat transfer project, or solar car are suitable descriptions. This is very important, because some accounts have limits as to what can be purchased.
2. How this purchase will be used, or how it benefits the project being charged.

• Who provides the authorized signature?

The person who is authorized to make purchases on the account number will provide the signature. Generally, this person is your supervisor and/or professor.

• Where do I get an account number?

The person who is authorized to sign the form will also provide an account number.

• Is there a difference between a CUFS number, budget number, and account number?

No, these numbers are all the same.

• Do I include sales tax in my reimbursement?

Yes, you can include sales tax in your reimbursement.

• Where do I find conversion rates?

The University of Minnesota recommends using the following currency conversion program: OANDA

• How long does it take to process this request?

Reimbursements can take up to one month. Please note that completing the forms correctly and completely will help expedite your request.

• I am a foreign national and would like to receive payment by wire transfer. What information do I need to provide?

Please provide the following:

1. Bank Name
2. Bank Address
3. Account Number
4. Sort Code
5. Swift Code
6. Currency type.

Note: Domestic wire transfers are not allowed.

• What if I can't find a receipt?

If you have misplaced your receipt, there is a missing receipt form that is available in ME 1103. Please note that this form should be used sparingly.

• Do my receipts have to be itemized?

Yes, all receipts must be itemized.

• Where do I turn in my requests?

ME 1103 or the drop box outside ME 101.