Legend

Sample (pdf)

Department of Mechanical Engineering Financial Statements	For the period ending:	Weekday, Month, Day, Year
Principal Investigator/Org Manager: NAME	Mailbox:

(acct number)	(acct name)		(end date)	Current Budget	Total Expenses	Current Expenses	Current Balance	Encumbrances	Balance
1003-530-10xx	ME General			$1,468.72	$453.00	$7.18	$1,015.72	$0.00	$1,015.72
1003-530-11xx	66xxNSF/ME match $xx,xxx			$8,000.00	0.00	$0.00	$8,000.00	$0.00	$8,000.00
1043-530-12xx	66xxNSF/IT match $xx,xxx			$13,500.00	$8,500.00	$0.00	$5,000.00	$0.00	$5,000.00
1043-530-12xx	IT Startup			$41,896.43	$2,036.96	$450.00	$39,859.47	$3,187.20	$36,672.27
1198-530-13xx	Fixed Price Awards & Ext Projs			$3,247.89	$364.25	$0.00	$2,883.64	$0.00	$2,883.64
1856-530-30xx	Honeywell Gift			$5,689.10	$5,733.88	$89.25	-$44.78	$0.00	-$44.78
1856-530-30xx	Heat Transfer Research Gifts			$7,500.00	$159.62	$0.00	$7,340.38	$0.00	$7,340.38
1898-530-37xx	ME Startup			$16,883.25	$12,753.96	$15.00	$4,129.29	$0.00	$4,129.29
1691-530-6xxx	USDOD/Army		5/13/06	$432,500.00	$428,991.50	$798.25	$3,508.50	$3,784.19	-$275.69
1697-530-6xxx	NIH		3/31/08	$225,000.00	$45,441.38	$189.66	$179,558.62	$66,852.32	$112,706.30
1717-530-6xxx	NSF		9/30/09	$330,000.00	$120.00	$46.85	$329,880.00	$50,000.00	$279,880.00
1719-530-6xxx	DOE		4/15/07	$98,750.00	$16,976.12	$64.38	$81,773.88	$8,473.66	$73,300.22
				$1,184,435.39	$525,530.67	$1,660.57	$662,904.72	$132,297.37	$530,607.35
Account Number		All active account numbers for which you are the PI or a co-PI. An account number consists of: FUND (first four digits), AREA (next 3 digits: 530 = Mech Eng), and ORG (last 4 digits). These are listed in order by FUND number.
Account Name		Account name
End Date		End date of account according to the CUFS system. NOTE: this may be the project end date OR budget period end date, depending on how the grant is awarded. This applies only to SPONSORED accounts (530-6000 and above).
Current Budget		For NONSPONSORED accounts (those below 530-6000): Represents the balance present at the beginning of the fiscal year (carryforward amount) plus any new revenue received through the report end date. For SPONSORED accounts (those above 530-6000): Represents the total amount awarded to date (which may not be the total amount of the award).
Total Expenses		For NONSPONSORED accounts: Represents cumulative expenses from beginning of the fiscal year through report end date. For SPONSORED accounts: Represents cumulative expenses from beginning of the grant through report end date.
Current Expenses		Represents total expenses charged to the account for the current report month; this should match the total of "payroll" and "non-payroll" expenses in the detail sheets.
Current Balance		Equals "Current Budget" less "Total Expenses"; Current balance does not take into consideration any encumbrances.
Encumbrances		Represents TOTAL amount encumbered on the account, which may include: payroll salary/fringe, subcontracts, professional services contracts, large purchases. IMPORTANT NOTE: Beware that IDC is NOT included for encumbered items (only direct costs are encumbered.
Balance		Equals "Current Balance" less "Encumbrances"; Represents balance remaining if total encumbrances are spent. HOWEVER: Beware that IDC is NOT included for encumbered items (only direct costs are encumbered).
Printed: Date