Department of Mechanical Engineering Financial Statements
For the period ending:
Weekday, Month, Day, Year
Principal Investigator/Org Manager: NAME
Mailbox:
(acct number)
(acct name)
(end date)
Current Budget
Total Expenses
Current Expenses
Current Balance
Encumbrances
Balance
1003-530-10xx
ME General
$1,468.72
$453.00
$7.18
$1,015.72
$0.00
$1,015.72
1003-530-11xx
66xxNSF/ME match $xx,xxx
$8,000.00
0.00
$0.00
$8,000.00
$0.00
$8,000.00
1043-530-12xx
66xxNSF/IT match $xx,xxx
$13,500.00
$8,500.00
$0.00
$5,000.00
$0.00
$5,000.00
1043-530-12xx
IT Startup
$41,896.43
$2,036.96
$450.00
$39,859.47
$3,187.20
$36,672.27
1198-530-13xx
Fixed Price Awards & Ext Projs
$3,247.89
$364.25
$0.00
$2,883.64
$0.00
$2,883.64
1856-530-30xx
Honeywell Gift
$5,689.10
$5,733.88
$89.25
-$44.78
$0.00
-$44.78
1856-530-30xx
Heat Transfer Research Gifts
$7,500.00
$159.62
$0.00
$7,340.38
$0.00
$7,340.38
1898-530-37xx
ME Startup
$16,883.25
$12,753.96
$15.00
$4,129.29
$0.00
$4,129.29
1691-530-6xxx
USDOD/Army
5/13/06
$432,500.00
$428,991.50
$798.25
$3,508.50
$3,784.19
-$275.69
1697-530-6xxx
NIH
3/31/08
$225,000.00
$45,441.38
$189.66
$179,558.62
$66,852.32
$112,706.30
1717-530-6xxx
NSF
9/30/09
$330,000.00
$120.00
$46.85
$329,880.00
$50,000.00
$279,880.00
1719-530-6xxx
DOE
4/15/07
$98,750.00
$16,976.12
$64.38
$81,773.88
$8,473.66
$73,300.22
$1,184,435.39
$525,530.67
$1,660.57
$662,904.72
$132,297.37
$530,607.35
Account Number
All active account numbers for which you are the PI or a co-PI. An account number consists of: FUND (first four digits), AREA (next 3 digits: 530 = Mech Eng), and ORG (last 4 digits). These are listed in order by FUND number.
Account Name
Account name
End Date
End date of account according to the CUFS system. NOTE: this may be the project end date OR budget period end date, depending on how the grant is awarded. This applies only to SPONSORED accounts (530-6000 and above).
Current Budget
For NONSPONSORED accounts (those below 530-6000): Represents the balance present at the beginning of the fiscal year (carryforward amount) plus any new revenue received through the report end date.
For SPONSORED accounts (those above 530-6000): Represents the total amount awarded to date (which may not be the total amount of the award).
Total Expenses
For NONSPONSORED accounts: Represents cumulative expenses from beginning of the fiscal year through report end date.
For SPONSORED accounts: Represents cumulative expenses from beginning of the grant through report end date.
Current Expenses
Represents total expenses charged to the account for the current report month; this should match the total of "payroll" and "non-payroll" expenses in the detail sheets.
Current Balance
Equals "Current Budget" less "Total Expenses"; Current balance does not take into consideration any encumbrances.
Encumbrances
Represents TOTAL amount encumbered on the account, which may include: payroll salary/fringe, subcontracts, professional services contracts, large purchases. IMPORTANT NOTE: Beware that IDC is NOT included for encumbered items (only direct costs are encumbered.
Balance
Equals "Current Balance" less "Encumbrances"; Represents balance remaining if total encumbrances are spent. HOWEVER: Beware that IDC is NOT included for encumbered items (only direct costs are encumbered).